Career Opportunities

Senior Administrator (Development & Growth Team)

The Role

We’re looking for a meticulous and professional Senior Administrator to provide overall administrative and secretarial report to the Development & Growth, Technical Services and Performance Management teams. This position is required to ensure the smooth, efficient and effective day-to-day administrative functions of the department as relates to work-flow and on-time delivery of all projects and budget management.

Job Responsibilities

• Provide full-spectrum secretarial and administrative functions to the Senior Vice President – Development & Growth, and as required, to key members within the team.
• Independently draft and if required, respond / handle all in-coming and out-going e-mails and correspondence on his behalf. This may require reviewing, scanning, sorting and prioritizing all correspondence – particularly when the he is travelling.
• Assist the SVP of Development & Growth and the VP of Technical Services with the preparation of reports and the updating of department policies, procedures, manuals and guides.
• Maintain an accurate calendar / schedule of appointments. This may include synchronization with SVP’s electronic diary, and those of the team and external clients.
• Co-ordinate and independently plan all travel itineraries (i.e. flight bookings, visa arrangements, hotel accommodation, local ground / car transfers, etc) for the members of the team. This involves multiple destinations and frequent changes due to the nature and volatility of the business.
• Independently collate, compile and submit all Travel Expense claims as relates to the business trips / travels to the Finance team, and to follow-up on such matters to ensure that all claims received are accurate and on-time. This will be done for both the SVP of Development & Growth and the VP of Technical Services.
• Handle all telephone calls / queries in accordance with the company’s / department’s guidelines (i.e. answering calls promptly, professionally and courteously). Taking all phone messages accurately and forwarding calls as necessary and from time to time.
• Arrange conference calls, video conferences accordingly for the team. You may be required to sit-in on select meetings to take minutes and assist in keeping track of project deadlines.
• Assist with the preparation of presentations (PowerPoint), proposals and client deliverables, i.e. taking instructions from other individuals or service departments as necessary, and executing such instructions to ensure that project timelines and deliverables are met.
• Communicate with team members / executives on status of tasks and deliverables (including contingency plans and outstanding items) within the corporate office.
• Maintain an effective supply of office items, i.e. printing of collateral, letterheads, business cards, ordering of stationery supplies etc for the team.

The Person

• GCE “A” level or Diploma holder
• 2 to 3 years experience in administration, ideally gained within the hospitality industry
• Ability to multi-task, prioritise, organise and work within tight timelines
• Good, sound knowledge of Microsoft Office (Word, Excel and PowerPoint), knowledge of AutoCad and Microsoft Office Project would be highly advantageous
• IT and internet savvy, good with PowerPoint presentations
• Bilingual with strong communication skills (verbal and written)

Interested applicants are invited to e-mail your resume to us at: career@pphg.com

We apologise that only shortlisted candidates will be notified.